Smart Tasks
AI extraction, lifecycle updates, review queues, and planning
Never lose a todo buried in your notes again. Clear Tangle's AI automatically reads your captures and extracts action items, creating trackable tasks with due dates and priorities. Gmail follow-ups, meeting notes, Slack captures, and source-linked comments can also update existing work instead of creating duplicates. Every task links back to its source for full context.
Quick Access
Open tasks with Cmd/Ctrl + T
Automatic Extraction
AI scans your captures every 30 minutes looking for:
Action words
"I need to...", "Should follow up on..."
Commitments
"I'll send this by Friday"
Deadlines
"Due next week", "Before the meeting"
Assignments
"Ask Sarah to...", "Tell the team..."
Deduplication
AI checks existing pending tasks before extraction to avoid creating duplicates. If it finds a similar task already exists, it won't create a new one.
Task Lifecycle Automation
Clear Tangle does more than create new tasks. It can use connected sources to keep existing work current:
Complete from evidence
High-confidence receipts or follow-up emails can complete the matching task.
Reschedule from context
Due dates can be updated when a source clearly changes the timeline.
Add source-linked comments
Automated updates include comments that point back to the email, capture, or meeting.
Avoid duplicate tasks
Existing work is checked before creating another task for the same commitment.
Review-Backed Updates
Clear Tangle routes uncertain or medium-risk task changes to review instead of silently changing your workspace.
- Review suggested completions, date changes, comments, and project assignments
- Inspect the source that caused the suggestion
- Approve, dismiss, or edit before applying the change
- Keep an audit trail through source-linked task comments
Task Dashboard
Tasks are organized into timeframes to help you focus on what matters now:
Task Properties
| Property | Description |
|---|---|
| Title | The main task description |
| Description | Optional detailed notes |
| Due Date | When the task should be completed |
| Due Time | Specific time (optional) |
| Priority | Low, Medium, High, or Critical |
| Category | Work, Personal, etc. |
| Status | Pending, In Progress, or Completed |
| Source | Link to the original capture |
Recurring Tasks
Set tasks to repeat automatically. When you complete a recurring task, a new instance is created for the next occurrence.
Pro Tip
When you complete a recurring task, you'll see a confirmation popup showing when the next instance will be created.
Task Comments
Add context to tasks with 5 types of comments:
Note
General notes and information
Delegation
Who you assigned this to
Deferral
Why/when you postponed it
Progress
Status updates and milestones
Blocker
What's preventing completion
AI Awareness
Comments are included when AI generates task summaries and priority plans, giving it full context about task status and blockers.
AI Priority Planning
Get AI-powered recommendations on what to tackle next. The planning feature considers:
- Due dates and urgency
- Priority levels you've set
- Task comments and blockers
- Your AI memories, Memory Vault, and preferences
- Related tasks and dependencies
Access: Click "AI Plan" in the tasks view or use the Slack command /plan
Source Linking
Every extracted task links back to its original capture. Click "View Source" on any task to:
- See the full context of where the task came from
- Read surrounding notes and information
- Understand why the task was created
- Access related captures via the knowledge graph
Smart Notifications
Get timely reminders without notification fatigue:
Due Soon
Tasks due within 15 minutes
Overdue
Tasks past their due date using your local timezone and due-time policy
Stuck
Tasks in-progress for >2 hours without updates
Overdue notifications use the task owner's timezone, explicit due times, and calmer local-morning reminders for date-only tasks.
Completed Tasks
View your task history in the Completed Tasks section. You can:
- See all tasks you've finished
- Reopen tasks if needed
- Track your productivity over time
- Export task history